Club Constitution

1. The Club shall be called DIDSBURY NETBALL CLUB

2. The Club will be affiliated to CHESHIRE of the All England Netball Association

   Ltd.

   
   

3. Aims & Objectives

   
   

   To promote the personal development for all club members, participants,

   volunteers and officials of the Club in relation to netball and, where

   appropriate, provide routes to opportunities to enhance and increase

   individual skills.

   The aims and objectives of the club shall be to:

   • Promote netball and the club within the local community

   • To offer coaching and competitive opportunities in netball

   • To ensure a duty of care to all members of the club

   • To provide all its services in a way that is fair to everyone

   • To ensure that all present and future members receive fair and equal treatment.

4. Membership

   1. The membership of the Club shall consist of the officers and the

      members consisting of the following categories:

      
      

      - Parents and Guardians of all registered players

      
      

      - Registered Participants – a person who plays, coaches, umpires

      or organises netball, or who is in any way concerned or

      connected with netball, and registered with England Netball

      through the Club

      
      

      - Honorary Officers.

   2. Membership of the Club shall be open, and not unreasonably restricted

      on the grounds of sex, race or of political, religious or other opinions to

      any person in the area prepared to accept and support the objectives of

      the Club. No club member, participant, volunteer or official will receive

      less favourable treatment on the grounds of gender, marital status, social

      class, colour, race, ethnic origin, creed or disability, or will be

      disadvantaged by conditions or requirements which cannot be shown to

      be relevant to their participation in the Club.

   3. In accepting membership a person agrees to abide in the constitution

      of the Club and the rulings of the Club Executive Committee.

   4. Members may resign from membership at any time by giving notice to

      the Club Secretary.

5. Membership Fees.

   1. Membership fees shall be stipulated by the members at the General

      Meeting the Club Executive Committee distinguishing between

      members who are in full time employment, members who are

      unemployed or in full-time education and junior members.

   2. Fees will be paid: by monthly subscription

   3. The Club Executive Committee may decide upon other charges or

      subscriptions at its discretion.

6. Officers

   1. The officers of the Club shall be: Executive Committee:- President,

      Chair, Vice Chair, Secretary, Treasurer. General Committee:- Junior

      Representative (this person must be U18), Club Safeguarding Officer,

      Club Volunteer Co-ordinator, TM Rep and any other relevant position.

   2. These officers shall hold for a period of 12 months, being elected

      annually at the Club AGM. All Officers shall retire annually but shall be

      eligible for re-appointments (Vice Chair after holding position for 2 years

      can step up to Chair).

   3. Any casual vacancy occurring may be filled by the Executive

      Committee.

7. Executive Committee

   1. The club will be managed through the Executive Committee consisting

      of: PRESIDENT, CHAIR, VICE CHAIR, SECRETARY & TREASUER.

   2. Only these posts will have the right to vote at meetings of the Club

      Committee. No Officer is to hold more than one executive position.

   3. Meeting of the Executive Committee shall be convened by the

      Secretary and the Committee shall meet as required but not less than 4

      times a year.

   4. The quorum for the transaction of business at Executive Committee

      meetings shall be 3.

   5. Every decision at a meeting of the Executive Committee shall be

      determined by a majority vote of the members present and every voting

      member having one vote.

      In the event of an equality of votes the Chair of the meeting shall have a

      casting vote.

   6. The Executive Committee shall be responsible for considering any

      application for membership and shall decide if this application should be

      accepted. The decision shall be in accordance with a non-discriminatory

      policy.

   7. The Management Committee will be responsible for adopting new policy,

      codes of conduct and rules that affect the organisation of the club.

   8. The Executive Committee may delegate some or all of it’s powers and

      making to a sub-committee. Any sub-committee must act only in

      accordance with the authority delegated to it by the Executive

      Committee.

8. Finance

   1. All monies raised by or on behalf of the club shall be applied to further

      the objects of the Club and for no other purpose.

   2. All club monies will be banked in an account held in the name of the

      club.

   3. The Club Treasurer will be responsible for the finances of the club.

   4. The financial year of the club will end on 31st August.

   5. An audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting.

   6. Any cheques drawn against club funds should hold the signatures of

      the Treasurer plus up to two other officers.

9. Annual General Meeting and other Meetings

   1. An Annual General Meeting ('AGM') shall be held in the month of May to

      which all Members are invited to attend.

   2. Notice of the Annual General Meeting (AGM) will be given by the Club

      Secretary. Not less than 28 clear days’ notice to be given to all members.

   3. The Agenda and proposed resolutions for the AGM shall be circulated

      no later than 14 days before the meeting to all members entitled to vote.

   4. Business to be transacted at the AGM

      
      

      - to receive the minutes of the last AGM, statements of accounts

      and reports of the last season from the Executive Committee

      
      

      - to elect Honorary Officers

      
      

      - to consider any proposed resolution submitted in writing 14 days

      before the meeting, which has been proposed and seconded by

      two members entitled to vote.

   5. Honorary Officers may be proposed and seconded by, two members

      entitled to vote and submitted 14 days before the date of the meeting.

   6. Elections of officers are to take place at the AGM. Nominations for

      officers of the General Committee will be sent to the Secretary prior to

      the AGM.

   7. The quorum for general meetings shall be 15% members present and

      eligible to vote.

   8. An Extraordinary General meeting (EGM) shall be called by an

      application in writing to the Secretary signed by not less than 15

      members. The Executive Committee shall have the power to call an EGM

      by decision of a simple majority of its members. The EGM should be

      held within 21 days of receipt of a valid requisition.

10. Voting procedures

    1. Each member shall be entitled to one vote.

       
       

       - Committee Members – one vote

       
       

       - Parents and Guardians – one vote each

       
       

       - Registered players aged 16 and over – one vote

       
       

       - Each Honorary Officer – one vote

    2. No person shall be permitted to have more than one vote on each

       proposal except for the Chair who shall have a casting vote in addition

       to a deliberative vote.

    3. A motion shall be carried by a single majority of those present and voting,

       except when the motion is a constitutional amendment which shall

       require a two thirds majority.

11. Property and Staff

    1. Responsibility for all property owned by the Club and for the

       employment of any paid staff and volunteers rests with the Executive

       Committee.

12. Discipline and Appeals

    1. The Executive Committee shall have the power to take disciplinary

       action against any member and shall have the authority to terminate the

       membership of any member guilty of conduct deemed to be a detriment

       to the Club.

    2. There shall be the right of appeal to the Executive Committee, against

       any decision made by an officer of the Club.

    3. The appeal shall normally be considered within 14 days of it being

       received by the Secretary.

13. Dissolution Procedures

    1. A resolution to dissolve the club can only be passed at an AGM or

       EGM through a majority vote of the membership.

    2. In the event of dissolution, any assets of the club that remain will

       become the property of England Netball or some other club with similar

       objectives to those of the club.

14. Review of the constitution.

    1. The constitution shall be reviewed on a yearly basis.

    2. The constitution will only be changed through agreement by majority vote at an AGM or EGM.

    3. Additions to, or alterations of the constitution shall be submitted to the

       Secretary not less than 21 days before the date of the AGM or EGM, or with a request for a special meeting of Club members. No resolution

       involving an amendment to the constitution may be proposed or

       amended from the floor of a meeting.

    4. In the event of a proposal for amending the constitution being submitted, the Secretary shall inform the membership of the proposed motion not less than 14 days before the AGM.

15. Declaration

DIDSBURY NETBALL CLUB hereby adopts and accepts this constitution as a

current operating guide regulating the actions of members.

Club Secretary

Draft version June 2013

Amended February 2014

Amended January 2015